Digitization and Archiving

The O3Spaces Digitization and Archiving Solution Pack adds time-saving, real-time scanning and digitization features, which allow documents to be directly stored into specific workspaces within the Workplace. It automates and optimizes the flow of documents through your organization. It lets you unlock the value of the information contained in (existing) hard copy information carriers. The Digitization and Archiving module significantly reduces the cost of processing documents such as, purchase orders, supplier contracts, etc. At the same time, this solution pack yields a fully auditable system. O3Spaces Digitization and Archiving also slashes the amount of time spent filing and retrieving (hard copy) documents.

Benefits

Creates an automated scanning service that results in a dramatic increase in productivity.
Slashes the time it takes to find documents with up to 80%.
Optimizes business processes and realizes tangible benefits by reducing the overall document management expenses.
Decreases the need to print and copy paper documents
Reduces energy consumption and expensive office space to store paper documents.
Eliminates risk. It protects your key business documents from being destroyed, lost or misplaced.

Capabilities

Automated document routing. Automatically send scanned mail, PO’s, invoices, contracts etc. to the right persons.
Number & reference documents according to your firms unique numbering and identification strategies.
Automated meta-data extraction and/or assignment.
E-mail and desktop notifications ensure immediate response from the appropriate officials.
Scanned documents are instantly full-text searchable. State of the art full-text search and document labeling ensure you can easily find the information you’re searching for.
Rule based document processing. Optimize document processes by using the rule based document processing capabilities.
Connects to all of the world’s leading MFP’s